The best board management tools provide a secure and digital environment for meetings documents and activities. This allows directors to concentrate on governance and strategic oversight, and eliminates the risks of data leaks or hacking associated with unsecure emails.
With central access to all of the essential meeting files and tools, board members can spend less time preparing work like organizing and re-reading books on board, and more time in meetings with their peers. The most effective board portals allow for easy agenda creation, voting, and recording minutes. Furthermore, users can take advantage of collaborative tools like shared document editing and real-time video conferencing to encourage productive conversations in the boardroom.
A great board portal is one that is simple to use, and offers a variety pricing and plan options for organizations of all types. Subscription models with different tiers are common. They depend on the number and type of users, as well as the features. Consider asking prospective vendors about any additional charges, like additional storage for data or ongoing training.
Consider expanding your service after you’ve experienced the benefits and increased efficiency that comes with a portal for boards. Memorial Health System uses BoardEffect, for example to manage a range of internal committees and groups beyond their board. This allows them to achieve efficiency across a broader audience including foundations, staff, and event committees.