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VDR software is specifically designed to share confidential documents online with the highest degree of security and control. While generic storage platforms like Box or DropBox provide basic document management and organizational capabilities, this VDR software was designed for due diligence processes that require more sophisticated features. When selecting a VDR look for these features.
Due Diligence
Financial institutions use virtual data rooms when they prepare for mergers and acquisitions to securely share documents. The platform simplifies the process by making it easy to navigate, efficient document retrieval and folder-level security. Version control and indexing are also part of the. A good VDR will also allow safe downloads and user permissions, as well advanced search capabilities that can aid in eliminating duplicates and reducing the chance of accidental exposure.
The best VDRs come with a range of permission settings that can be customized, so administrators can allow or deny access for certain folders or files. They can also set expiration dates, or revoke remote access for digital rights management. They can also opt to have documents automatically watermarked for additional protection. Furthermore, they can use a VDR to collaborate securely with teams from other departments for projects that require sensitive documents such as RFPs (request for proposal) or RFQs (request for quotation). A lot of modern VDRs also comply with HIPAA and are GDPR-ready which protects the personal data of EU citizens. This is important for those in medical or life science. They can also be integrated with other tools for collaboration in the enterprise like project management and chat.